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Your responsibilities
- Be the first point of contact for all stakeholders (lecturers, students, visitors, applicants, etc.) on the phone, per email and in person in English and German
- Manage incoming and outgoing mailings; receive and redirect calls
- Maintain the inventory of supplies and handle cash
- Manage the key system and screens
- Assist with travel organization and planning
- Assist the recruitment team with administrative tasks related to upcoming online and offline events, such as sending invitations, following up with registrations, and editing presentations to ensure they are informative and engaging
- Assist accepted students with returning their signed admissions documents through communication via email, telephone and WhatsApp
- Support the UB office with assigned tasks and projects, including organizational and administrative tasks
- Assist in the organization of university events
Your profile
- Ideally a minimum of two years full-time relevant work experience
- Proactive, agile and engaged attitude with a business & results-driven mindset
- Strong communication and interpersonal skills, able to work with international teams and stakeholders
- Excellent verbal and written communication skills in English (at C-level); German (at B-level) is required
- Secure user of MS 365 products
- Valid work permit in Austria
Why join us?
- A challenging and varied job at a private university which is looking to further expand its programs, research activities, and student numbers.
- Independent working style with high personal responsibility
- An international and dynamic work environment
- A gross monthly salary of EUR 2,350 (full-time equivalent) paid out 14 times per year with additional remuneration based on qualifications and experience.
Further information
Please submit your application including cover letter and curriculum vitae, with your availability, i.e., earliest start date, and salary expectations (in English). Please note that there is no home office possibility for this position.
About us
Modul University Vienna is an international private university and offers cutting-edge education at BBA, BSc, MSc, MBA and PhD levels. Students and staff come from over 70 countries around the world, providing for a multicultural and diverse work environment.
As an employer, Modul University Vienna offers:
- Opportunities to work from home
- Flexible working hours
- International and dynamic team
- Personal and professional development
- Independent working environment
- Public transport ticket
Modul University Vienna is an equal opportunity employer with a strong commitment to equality and diversity that does not discriminate on the basis of, among other factors, age, color, disability, ethnicity, gender or gender expression, national origin, race, sexual orientation, or social class. We especially encourage women and people who belong minority groups to apply and welcome all applications that can contribute to a diverse working culture.
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