Faculty/Department Faculty of Science Unit Science-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
What You’ll Do:
Why Join Us?
At the University of Regina, we’re more than just a campus – we’re a community! Join our team and enjoy:
Join Our Team as our new
Registration Assistant (Science Academic Hub)! Are you a dedicated and organized individual with a passion for helping students succeed? If so, we have an exciting opportunity for you to make a meaningful impact within our faculty.
What You’ll Do:
- Student Support: Providing in-person and email assistance to students regarding registration procedures, online registration, permit overrides, and more. You will also direct students to appropriate advisors and schedule appointments for Science academic advisors and the Associate Dean (Academic).
- Document Management: Maintaining organized electronic and paper files for Science students.
- Policy Expertise: Developing an in-depth understanding of Science policies and procedures to provide accurate information to students, faculty, and staff.
- Data Reporting: Preparing statistical reports related to student and registration information.
- Academic Coordination: Assisting in organizing key academic processes such as convocation and the Dean’s Honours’ List.
- First Point of Contact: Be the face of our office by providing reception services and providing face-to-face assistance to students and staffing the Science Academic Hub front desk.
- Office Management Professional: You’ll be responsible for sorting and distributing mail efficiently.
- Website Maintenance: Collaborating with the Science team to ensure the website is up-to-date and engaging.
- Teamwork: Working with colleagues on committees and teams to enhance procedures and achieve both short and long-term office goals.
- Event Coordination: Participating in the organization of events, activities, and programs.
- Continuous Improvement: Contributing to student recruitment and retention initiatives as required.
- Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!
Why Join Us?
At the University of Regina, we’re more than just a campus – we’re a community! Join our team and enjoy:
- Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
- Work-Life Balance: We value your well-being and know your personal life is most important!
- Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- Innovation Culture: We encourage fresh ideas and innovative thinking.
If you’re enthusiastic, detail-oriented, and eager to support the academic success of Science students, we encourage you to apply! You’ll be part of a collaborative team committed to making a difference.
Position Requirements
What You’ll Bring to the Position:
- Grade 12 supplemented by the successful completion of a recognized business course
- Three years of experience directly related to university student issues.
- A suitable combination of education and experience may be considered.
Skills That Will Ensure Your Success in this Role: - Demonstrated knowledge and skill in the use of Microsoft software including Word and Excel
- Demonstrated knowledge and skill in the use of e-mail systems such as GroupWise including maintaining calendars and scheduling appointments
- Demonstrated knowledge and skill in office practices
- Demonstrated receptionist and customer service skills
- Knowledge of the university community and academic programs
- Knowledge of university admission policies and procedures would be an asset
- Ability to work independently and as part of a team, including strong communication skills
- Ability to deliver excellent student service dealing courteously and effectively with international and domestic students
- Ability to make effective administrative/procedural decisions and recommendations
- Ability to maintain confidentiality of records and information
- Ability to create, compose, and edit written materials
- Demonstrated ability to organize multiple assignments, while maintaining accuracy and attention to detail
- Experience with international students is an asset
Monday – Friday 8:00 a.m. – 4:30 p.m. as scheduled/needed.
Duration (if Term/Temporary) Full-Time/Part-Time Recurring Relief Preference Posting Target Posting Not Targeted
Additional Information
Contact Information
Job Open Date
11/13/2023
Job Close Date
11/19/2023
Open Until Filled
No
Special Application Instructions
We know imposter syndrome can get in the way, so please don’t hesitate to apply. We’d love to hear from you. Submit your application today!
Diversity Statement
The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.
Competition Number
20230731A/S
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